A schedule with no overlaps that refills the slots that free up
Your team sees the day at a glance, the patient gets a WhatsApp reminder, and the slot left by a cancellation is offered to whoever was waiting for it.
- Day, week, month and room views
- WhatsApp reminders with the lead time you choose
- A waiting list that offers the freed-up slot
What gets complicated in scheduling today
Double-booked appointments
Two patients with the same physio at the same time, or a room booked twice. You find out once they're already at reception.
No-shows with no warning
Someone calls each patient one by one to remind them. When there's no time for that, the table sits empty.
Slots that never get recovered
A patient cancels and that hour is lost, even though others had been asking for days to move their appointment forward.
What the schedule does for you
Built for the real pace of a clinic: several physios, several rooms and patients who change plans.
Four schedule views
Day, week, month or by room. Filter by physiotherapist or status and check the day's appointment summary.
No overlaps
Before saving, Fisionexa checks that the physio, the patient and the room are free. If they're not, it warns you.
Automatic WhatsApp reminders
Your own templates go out on their own before the appointment, with the lead time you choose. The patient confirms or cancels by replying.
Waiting list with alerts
If a slot frees up, it's offered to the highest-priority patient who fits it. If they don't book it in time, it moves to the next one.
Online bookings
The patient chooses the service, physio and time among the real open slots. The appointment lands in your schedule as pending.
From check-in to session close
Mark arrival, session start and end. When the appointment is completed, the session is added to the patient's treatment.
How it works day to day
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You book the appointment
Choose the patient, service and physio, or let Fisionexa assign a free one. You only see the available times.
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The patient confirms it
They get an email when the appointment is created and a WhatsApp reminder. If they reply, the appointment's status changes on its own.
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If they cancel, the slot gets refilled
The waiting list alerts the next candidate by WhatsApp or email so they can take that slot.
The schedule also covers after-hours
Fisionexa's assistant works on the same schedule as your team. Through WhatsApp, phone or your website's chat, it finds slots and manages appointments under the same availability rules.
- Finds open slots by service and physiotherapist
- Creates, confirms, cancels and changes appointments
- Adds the patient to the waiting list
- Every change shows up on the schedule instantly
What people usually ask
Can I see each physiotherapist's schedule separately?
Yes. You filter by professional or by status. And depending on each user's permissions, a physio sees only their own appointments or the whole clinic's.
What happens if I try to book an appointment at a taken time?
Fisionexa won't save it and warns you. From that same warning, you can add the patient to the waiting list with their preferred dates and time slot.
Can I decide when the reminder goes out?
Yes. Each automatic template has its own lead time in hours, up to a week before the appointment. You can also schedule messages for after the session.
Can I organize the schedule by room?
Yes. You set up your rooms, assign each appointment to one, and the room view shows each room's occupancy. Fisionexa won't let you book the same room twice at the same time.
Keep exploring the system
Every module shares data with the rest: what happens in one reaches the others without copying anything.
See it working with your clinic
Request a free 20-minute demo or jump straight into the interactive demo: the website and dashboard of a sample clinic.